How to track business expenses the easy way.

EXPENSES & DEDUCTIONS JANUARY 2026 Total Expenses Amount $7,485.00 Total Deductible Amount $4,222.00 Deductible vs Non-Deductible Expenses $5,000.00 $4,000.00 $3,000.00 $2,000.00 $1,000.00 Total Deductible Amount $4,222.00 $3,663.00 Non-Deductible Expenses Date Vendor Description Category Amount Deductible Business % Deductible Amount Payment Method Receipt Notes Jan 1, 25 Staples Office paper & supplies Office Supplies $120.00 Yes 100% $120.00 Cash Yes Office supplies for daily business operations Jan 1, 25 Subway Lunch with client Meals (Business) $50.00 Partial 50% $25.00 Debit Card Yes Business lunch with potential client Jan 2, 25 Google Ads Online advertising campaign Advertising & Marketing $450.00 Yes 100% $450.00 Credit Card Yes Online marketing campaign Jan 2, 25 Zara Casual clothing Clothing $180.00 No 0% $0.00 Debit Card Yes Personal clothing, not business-related Jan 3, 25 AT&T Mobile phone bill Phone (Mixed Use) $140.00 Partial 50% $70.00 Check Yes Mixed personal and business phone usage Jan 3, 25 Bank of America Monthly service fees Bank Fees $35.00 Yes 100% $35.00 Zelle Yes Monthly business banking fees Jan 4, 25 Amazon Household items Personal Expenses $250.00 No 0% $0.00 Debit Card Yes Personal household items Jan 9, 25 WeWork Office rent Rent / Lease $1,200.00 Yes 100% $1,200.00 Credit Card Yes Office rent Jan 10, 25 IRS Fuel for personal vehicle Vehicle Expenses $300.00 Partial 30% $90.00 Bank Transfer Yes Fuel used for business-related travel Jan 11, 25 IRS Federal income tax payment Income Taxes $1,500.00 No 0% $0.00 Check No Personal income tax payment Jan 12, 25 Adobe Design software subscription Software & Subscriptions $60.00 Yes 100% $60.00 Credit Card Yes Design software subscription Jan 13, 25 Comcast Internet service Internet (Mixed Use) $100.00 Partial 50% $50.00 Zelle Yes Internet service used for business projects Jan 14, 25 City Hall Business permit renewal Licenses & Permits $120.00 Yes 100% $120.00 Debit Card Yes Business permit renewal Jan 15, 25 Udemy Online business course Education & Training $210.00 Partial 50% $105.00 Credit Card Yes Training related to business operations Jan 17, 25 State Farm Business insurance premium Insurance (Business) $850.00 Yes 100% $850.00 Bank Transfer Yes Home office utility expense Jan 19, 25 Delta Engine Flight for business-related travel Travel Expenses $260.00 Yes 100% $260.00 Check Yes Commercial business insurance Jan 20, 25 Amazon Printer for home Repairs & Maintenance $280.00 No 0% $0.00 Zelle No Office maintenance and repairs Jan 21, 25 Nike Everyday shoes Clothing $160.00 No 0% $0.00 Debit Card No Shared-use equipment for home office How to track business expenses and never miss a tax write-off START HERE & SETUP + SUMMARY JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Copyright & Social Expenses by Payment Method Method Transactions N° Amount Cash 4 $880.00 Debit Card 4 $1,530.00 Credit Card 3 $1,010.00 Bank Transfer 3 $2,530.00 Check 3 $1,100.00 Zelle 3 $435.00 Expenses by Payment Method 15% 20% 10% 25% 30% Expenses by Payment Method Method Cash Debit Card Credit Card Bank Transfer Check Zelle Receipt Yes Yes Yes Yes Yes No Notes Office supplies for daily business operations Business lunch with potential client Online marketing campaign Personal clothing, not business-related Mixed personal and business phone usage Monthly business banking fees Personal household items Monthly office rent payment Fuel used for business-related travel Personal income tax payment Design software subscription Internet service used for business projects Business permit renewal Training related to business operations Home office utility expense Commercial business insurance Flight for business-related travel Office maintenance and repairs Shared-use equipment for home office Personal footwear, not required for work