do this in Outlook to save time each day

@kellyn_mcmullan

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SoundTikTok sound · original sound - kellyn_mcmullan

Why it worked

The video provides immediate, actionable value for a common professional pain point, making it highly shareable and useful for a broad audience.

Summary

The creator demonstrates a productivity hack in Microsoft Outlook called 'Quick Parts' to save time when sending repetitive emails. She shows how to save a template and insert it into a new email with a few clicks.

Structure

1Identify the problem of repetitive emails
2Show the manual process being replaced
3Demonstrate how to save text as a Quick Part
4Show how to insert the saved template
5Explain the long-term time-saving benefit

Call to action

Follow for more Outlook and Microsoft tips and tricks.

On-screen text

do this in Outlook to save time each day Very important outlook tip Something like this Invoicing Instructions Hi {Creator Name}, I hope you're doing well! To process payment for your campaign, could you please send over your invoice? Please include the following information: • Invoice number • Invoice date • Your full name or business name • Billing address • Email address • Campaign or project name • Deliverables completed • Total payment amount (USD) • Payment terms (if applicable) • Preferred payment method • Bank details or PayPal email for payment • Tax information (if required, e.g. W-9) If possible, please send your invoice as a PDF. Thank you! Let me know if you have any questions. Kellyn McMullan Test Email

Original caption

stop rewriting the same email over and over. save it once with Quick Parts and thank yourself later ✨ #OutlookTutorial #Microsoft365 #Productivity #OfficeHacks #CareerTok

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Transcript

do this in Outlook to save time each day if you are sending the same email over and over and over again. For instance, I work with UGC creators. Every time they finish their campaign, I have to request their invoice, and I send an email with every single detail that we need on their invoice. Something like this. Rather than manually typing this every single time I'm sending this or keeping it in a notes and copy + paste, this is what you're gonna do. Highlight the text that you would want, come up to insert, and then right here click on Quick Parts. Save selection to quick part. Add a name. Next time you're drafting a new email, come up here to insert, quick part, click on the template. It saves a few seconds in your day, but that adds up over time, especially for doing a lot of repetitive emails. Follow for more Outlook and Microsoft tips and tricks.